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Advertising procedures

Advertising procedures

Introduction | Related policies | Requests for recruitment advertising | Internal advertising | Required recruitment advertising documentation | Advertising costs | Media placement | Advertising deadlines | Cancellation of advertising requests | Non-recruitment advertising

Introduction

It is UCT policy that any advertisement which appears in the media under the heading of the "University of Cape Town" must appear in the UCT layout and house style approved by Council. Advertisements for vacant positions should be placed by the Recruitment Advertising Office to ensure all advertisements are standardised and in compliance with Council's requirement.

All recruitment advertising requests are to be forwarded to:

Zulile Ncayiyana
Recruitment Advertising Officer
Staff Recruitment Office
Human Resources, Room 126, Bremner Building, Lower Campus, Rondebosch
Tel: + 27 21 650 2163
Email: zulile.ncayiyana@uct.ac.za

Related policies

The recruitment advertising procedures should be read in conjunction with the following:

  1. Vacancy categories
  2. Recruitment policies and procedures
  3. Fixed-term employment contracts policy

1. Requests for recruitment advertising

All requests for recruitment advertising are routed by the relevant HR Practitioner/Recruitment Advisor where applicable.

See the following categories:

LEVELS APPOINTMENT TYPES CO-ORDINATED BY
ACADEMIC
(All levels)
  • Permanent
  • Fixed-term appointments of more than 2 years
The staff recruitment office
PASS
(PC 9 & above)
  • Permanent
  • Fixed-term appointments of more than 2 years
The staff recruitment office
PASS
(PC 1 - 8)
  • Permanent
  • Fixed-term appointments of less than 2 years
The relevant HR Practitioner who forwards the request to the recruitment advertising office
ALL OTHER POSTS
  • Fixed-term appointments of less than 2 years
The relevant HR Practitioner who forwards the request to the recruitment advertising office

2. Internal advertising

If a position is open to UCT permanent and temporary staff only and is to be advertised on the internal vacancies web page, the following sentence "Please note that only applications from suitably qualified members of the permanent and temporary UCT staff will be considered" should be used in the advertisement.

3. Required recruitment advertising documentation

  1. The advertising request form (HR200)
  2. The full advertisement for the UCT website
  3. The position description (if available & where applicable)

Please note: The advertisement template is available on request and a delay in advertising will result if the HR200 form is not submitted.

Disclaimer: Advertisements forwarded to the Recruitment Advertising Office will be considered as the approved final version and 100% correct and will not be liable/responsible for any errors.

4. Advertising costs

The central advertising budget will cover the costs of advertising for all vacancy categories which are funded from the University's general operating budget (GOB).

  1. Positions will be advertised every two weeks in a composite advertisement in the print media, with a web link to the UCT vacancies web page.
  2. Any advertising requests over and above the composite advertising will be for the account of the relevant faculty/department/research unit.
  3. Any non-GOB (research/externally/donor-funded) vacancies will be advertised at a cost to the relevant faculty/department/research unit.
  4. Only journal websites will be used and any requests for advertising in print journals will be for the account of the faculty/department/research unit.
  5. There is a production fee for print advertising. The production fee is determined by the size of the advertisement.

5. Media placement

  1. UCT website - all positions
  2. PASS POSITIONS
    • Payclass 1 - 8 (GOB and non-GOB) are advertised on the UCT web only. Any requests for print media advertising will be at a cost to the relevant faculty/department/research unit.
    • Payclasses 9 and above will appear in a composite advertisement (displayed with the UCT logo) as approved by Council.
  3. ACADEMIC POSITIONS
    • will appear in a composite advertisement (displayed with the UCT logo) as approved by Council.

6. Advertising deadlines

Media Advert submitted to Recruitment Advertising Officer by HR Practitioner
UCT website (internal and general vacancies) Submission to the Recruitment Advertising Officer is two business days prior to placement on the website.
National Newspapers Deadline by 10h00 every alternate Friday
Western Cape (including Community Newspapers) Deadline by 10h00 every alternate Friday
Websites (excluding UCT) Deadline by 10h00 every alternate Friday
Please note:

A list of recommended media is available on request.

Public holidays - When a publication deadline falls on a public holiday, the final approval date will be 2 working days prior.

7. Cancellation of advertising requests

  1. The Recruitment Advertising Officer is to be advised via email if a department no longer wishes to advertise a vacancy in the print media or on the requested websites.
  2. If advertising space has been booked with the relevant media and the advertisement is cancelled, the department shall be liable for a cancellation fee.

8. Non-recruitment advertising

  1. Classes and courses, notices of lecturer/meetings, and general notices

    Advertisements for the above should be forwarded to the Marketing Officer, Communication & Marketing Department who will liaise directly with the originator of the advertisement with regard to publication deadlines, editing and payment.

    Contact: Azraa Dawood
    Tel: 021 650 1863
    Fax: 021 650 3780
    Email: azraa.dawood@uct.ac.za
    Web: www.uct.ac.za/services/communication

  2. Postdoctoral fellowships

    All advertisements for Postdoctoral Fellowships are to be forwarded to the Director, Postgraduate Funding Office for approval.

    Contact: Linda Vranas
    Tel: 021 650 2211
    Fax: 021 650 4352
    Email: linda.vranas@uct.ac.za
    Web: www.uct.ac.za/apply/funding/postgraduate/applications

  3. Other fellowships

    The Deputy Vice-Chancellor for Research has indicated that awards and salaried posts must be advertised separately. Therefore, should a fellowship be a salaried position it can be advertised on the UCT vacancies web page and should be forwarded to the Recruitment Advertising Officer via the relevant HR Practitioner.

Page last updated: 31 March 2016